While the Hong Kong company incorporation process is well documented, we at the FastLane Group have found that there are often aspects related to incorporating a company that business owners are unfamiliar with. In this article, we look to provide seven tips that business owners should consider when incorporating their Hong Kong company.
What You Will Learn:
1. Understand What Business Licenses You Will Need
Hong Kong businesses may not necessarily be ready to operate the moment they are incorporated. Business owners must also make sure that they have acquired all necessary business licenses in relation to their company operations.
Having helped many entrepreneurs incorporate their businesses, we have noticed that many of our clients would complete their Hong Kong company incorporation procedure, only to realize that they have not begun the process of obtaining their business license. This slows down their business’ development and inhibits their ability to operate efficiently.
2. Plan Your Finances
Businesses of all sizes must have a plan for how they will finance their company and its operations. Coming up with, and following through with this plan is among the most stressful aspects of running a business.
Many business owners assume that the primary source of financing should be from their own personal savings, or acquired through funding via a venture capital firm, accelerator, or other third party investors. This is not necessarily true as Hong Kong offers multiple financing options that are not commonly recognized.
The Hong Kong government has numerous financing initiatives to help SMEs and entrepreneurs. Many of these initiatives are for specific purposes, such as the Employment Support Scheme which is designed to help Hong Kong SMEs pay the wages of their staff, or the Distance Business Programme which aims to help companies adopt solutions that can facilitate remote working. As such, business owners should take time to look at what financing resources are available to them and see which is most applicable for their business and goals.
3. Consider the Implications of Your Company Structure
Deciding the most appropriate company structure is imperative during the Hong Kong company formation process as it will help determine how your company operates and the extent of liabilities that the company’s shareholders may find themselves in.
In Hong Kong, a company limited by shares is most commonly utilized by SMEs. This is due to the fact that it offers strong protection to its shareholders. However, some entrepreneurs may find other structures, such as partnerships, more appealing.
As each company structure has their own strengths and weaknesses that may or may not work advantageously to specific businesses / business models, it’s important to take time to consider what your company needs and what company structure is best suited to facilitate your goals.
4. Foreign Businesses / Entrepreneurs Have a Large Option of Support Available
Hong Kong is an incredibly business friendly environment, especially for foreign companies. Foreign SMEs or entrepreneurs have a fantastic option in Hong Kong when looking for new geographies to do business in, as the city has a plethora of options available to support foreign businesses, helping them establish themselves in the city.
InvestHK, a Hong Kong government funded SME department has the following services to help foreign businesses.
- Provision of resources and practical information to assist entrepreneurs with the preliminary planning of their business
- Facilitating the smooth incorporation of a Hong Kong company
- InvestHK can support a business’ launch via the provision of media and public relations support, free marketing and access to InvestHK events
5. Select Your Accounting System in Advance
A proper accounting system is among the most useful parts of a company’s internal infrastructure. Not only do they help business owners better understand the health of their company, but will also help a business stay efficient and compliant with their audit and tax obligations.
At first, many entrepreneurs will not focus on this aspect of their business and will rely on manual accounting methods, such as utilizing excel spreadsheets. While this may work for a business initially, it becomes increasingly difficult to utilize these systems as a company grows. More often than not, manual accounting methods cannot keep pace with a company’s growth and will therefore, become inefficient.
Transitioning from a manual accounting system to another is a tedious process that businesses do not have to go through. This is especially true considering that transitions can be costly, and can result in accounting errors and inefficiencies during the transition process.
To avoid any complications with an accounting system, it is best to select a cloud based accounting system, like Xero or Quickbooks, that can grow with a business’ needs as necessary.
6. Join Professional Communities
Hong Kong’s SME community is extremely friendly and has demonstrated a willingness to help others when possible. For instance, there are frequent community events, seminars and networking sessions hosted by SMEs, for the purpose of providing others the opportunity to meet new individuals. These events not only provide potential leads, but also helps a company cement its place and role in the local community.
7. Understand your Annual Compliance Obligations
If a company does not adhere to its annual compliance obligations, they may run the risk of incurring heavy penalties and/or fines. While these acts of non-compliance are more often than not the result of unintentional actions, incurring these consequences can have substantial impact on an SME. This is because these penalties / fines will result in large cash outflows for the Hong Kong company.
To make sure that a business does not come across any unexpected outlays, it is important to stay on top of your annual compliance obligations the moment your company is incorporated. Oftentimes, SMEs will engage a professional service provider who can assist them in meeting these obligations!
Business owners have a lot to consider when starting a business in Hong Kong. Their responsibilities, and aspects they have to consider, extend past what is typically advised in the company incorporation process.
To ensure that their business succeeds and is not hindered by unexpected developments, it’s best to be knowledgeable of all aspects of a business. It is the parts they do not pay attention to, that often has a large impact on a business.